Project Overview
Time Keeper is a project and task management system built specifically for a digital marketing company managing more than 200 people and 250+ projects. The client was looking for a software development company in USA to develop a task management solution that would make it easier to assign, manage, and track projects and tasks across different users and teams. The system was implemented to automate the existing project management process that was based on several tools, including Trello and Google Sheets.
It allows creating projects and assigning tasks to different users, managing staff, tracking work hours, communicating via messages, sharing files, and monitoring projects. Time tracking features allow organizations to see how many hours have been spent on certain tasks and projects and increase team productivity.
Project Objectives
- Facilitate centralized project and task management.
- Make project planning and task management easier.
- Facilitate employee time tracking.
- Enhance insight into project and task progression.
- Promote team communication and file sharing.
- Facilitate notifications about projects and tasks.
- Facilitate detailed productivity and time reporting.
- Enhance project deadline and workload management.
- Facilitate task versioning.
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Business Challenges
1. Dispersed Project Management
The client had more than 250 projects managed via different open-source solutions, including Trello and Google Sheets. It was hard to keep track of all projects, tasks, deadlines, and team activity in one place.
2. Time Logging
There was no good solution for the client to measure the amount of time the employees spent on specific tasks. Manual logging of time was not very convenient for project managers to evaluate efficiency and project effort.
3. Problematic Task Assignment
To manage tasks for more than 200 employees, project managers had to deal with manual task assignment and workload management, which increased the administrative workload.
4. Ineffective Collaboration
Project communication and file exchange were performed via different tools. There was a need for a central environment where all team members could communicate and collaborate around projects and tasks.
5. Lack of Project Visibility
Project managers had problems measuring task completion, time spent, deadlines, and overall progress.
Our Solutions
In order to solve the problems that our client is facing related to project management, time tracking, and collaboration, we have come up with a solution called Time Keeper. This application provides an all-in-one project and work management tool.
Project management, task management, time tracking, collaboration, notifications, reporting, and user management are provided in one single web application. With automated workflows, the project manager will be able to assign tasks, track the hours of the employees, deadlines, and performance of the project without using various tools.
Centralized Project & Task Management
With the help of this tool, the administrator and the project manager will be able to create projects, break them down into tasks, assign the project manager, and assign the tasks to the team members. It offers a structured way to manage the project.
Automated Time Tracking
The user can start and stop the timer while working on the assigned tasks. It will keep track of the time spent on the particular tasks or projects.
Team Collaboration
It also offers group conversation and private messaging features and file sharing.
Key Benefits
- Facilitates centralization of project, task, and team data.
- Task allocation and tracking get automated.
- Provides accurate tracking of time spent on projects/tasks.
- Enhances project transparency and accountability.
- Streamlines team communication and file exchange.
- Furnishes real-time status updates for projects and tasks.
- Generates productive and time-related reports.
- Prioritizes tasks according to the urgency of business.
- Maintains version history of task data.
- Eliminates reliance on several project management software programs.
Key Features
Project Management
Organize and manage projects, define project details, and break down projects into multiple tasks. Administrators can appoint project managers who, in turn, can allocate tasks to team members.
Task Allocation
Project managers can assign tasks to team members and keep track of task allocation, progress, deadlines, and completion of tasks.
Time Tracking
Users can start and end timers for individual tasks to calculate the actual time spent working on the tasks. Project managers can view time logs to gauge efforts on the projects.
Collaboration among Team Members
Team members can use chat rooms or send messages privately to each other. They can also share files among projects and discussion topics.
User Management
Administrators can add users to the project, manage their access and participation in projects and tasks.
Updates
Users can get updates on changes in projects and tasks so that all team members stay informed about any change.
Reports
Reports are generated that show task completion, time spent on tasks and projects, and progress of the project.
Task Prioritization
Tasks can be grouped according to different priority levels such as high, medium, and low.
Versioning
The application maintains the version history of the tasks so that users can view past versions and retrieve old task details when needed.
Technology
| Frontend | HTML, CSS, Bootstrap, JavaScript, jQuery |
| UI/Data Components | DataTable Plugin |
| Backend | ASP.NET Core |
| Programming Language | C# |
| Data Access | Dapper |
| Database | Microsoft SQL Server (MSSQL) |
| Architecture | Web-Based Project Management Architecture |
Business Results
35%
Improved Project Management Efficiency
Centralized project planning, task assignment, and progress tracking reduced manual coordination and improved overall project management efficiency.
40%
Increased Time Tracking Accuracy
Integrated start-and-stop time tracking provided more accurate visibility into employee working hours and task-level effort.
30%
Improved Team Productivity
Task prioritization, real-time updates, and centralized collaboration helped teams organize their workload and focus on high-priority activities.
25%
Reduced Administrative Effort
Automated notifications, user management, task assignments, and reporting reduced repetitive administrative activities.
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Frequently Asked Questions
Time Keeper is an online project and time management tool used by organizations to manage projects, distribute tasks, control working hours, cooperate with teams, and control project progress.
The platform is intended for administrators, project managers, team members, and employees who work with projects and tasks.
Yes. The users may start and finish a timer during the process of working on tasks; the system will control the time spent on tasks and projects.
Yes. The tasks may be created and assigned to team members who work on particular projects.
Yes. Users have the possibility to communicate via group and private messages and to share files in the platform.
Yes. The platform provides project reports about completed tasks, spent time, and the whole project progress.
