Event Supplier Seeker Matching

The Event Spotter is an online event and wedding management system that makes collaboration easier for event planners and suppliers by offering an online platform for them to organize their events, get quotes from relevant suppliers, and communicate with each other.

Suppliers can also make business profiles, get event requests, give quotes, and communicate privately with event planners. The administrator’s site allows full control over all users, events, supplier categories, CMS content, ratings, and analytics of the site.

• Streamline the process of identifying suppliers for events and weddings.
• Match event planners to suitable suppliers according to their needs.
• Make the process of requesting events and managing quotations automatic.
• Allow direct communication between the planner and the supplier.
• Facilitate the growth of suppliers by increasing their exposure.
• Make the administration process centralized and easier for users, events, suppliers, and content within the platform.

Finding Suitable Suppliers Was Tough

Finding suppliers that meet the requirements of the event type, as well as the requirements and budget of the event organizer, was difficult. An effective way of discovering suitable suppliers was needed.

Reaching out to Potential Customers

The suppliers needed a way of reaching out to potential customers who were looking for the service that they offered. This proved to be very difficult using traditional means.

Managing Events and Quotes Manually

Event management, managing supplier requests, and generating quotes is tough when done manually. The platform needed an efficient way of managing the entire request-quotation process.

Organizing Discussions Between Organizers and Suppliers

Organizers and suppliers need to discuss the requirements, cost and services among other details before a deal is sealed. Private discussions between parties was required.

Different Functions Per Role Type

Different parties involved in the process had different roles. The platform required functionality based on roles to help organize activities for each role type.

User Role Management

The platform supports three primary user roles: Event Organizers, Suppliers, and Administrators, with dedicated features and access based on their responsibilities.

Event Organizer Management

Users can register, create events, specify event details, select required supplier categories, submit requests, manage events, review quotations, communicate with suppliers, and provide ratings and feedback.

Event Creation

Organizers can create events by entering details such as event type, event category, date, time, privacy settings, and specific service requirements.

Supplier Category Selection

Users can browse supplier categories and select the services required for their event, including wedding photographers, wedding cakes, stretch marquees, mobile bars, flowers, bands, and DJs.

Event Submission & Requests

Once an event is submitted, the platform sends the relevant event requirements to suppliers matching the selected service categories.

Quote Management

Organizers can view quotations received from suppliers, compare pricing, review supplier information, and select the most suitable service provider.

Supplier Profiles

Suppliers can register, create business profiles, provide details about their services, and showcase their offerings to potential customers.

Supplier Event Requests

Suppliers receive event requests based on their service categories and the requirements submitted by event organizers.

Private Chat

Organizers and suppliers can communicate directly through private conversations to discuss requirements and quotations before finalizing services.

Ratings & Feedback

After an event is completed, organizers can provide ratings and feedback for the suppliers they worked with.

Supplier Discovery

Users can browse supplier categories and connect with suppliers without necessarily creating an event first.

Admin Dashboard

Administrators can monitor registered users, events, quotations, ratings, feedback, platform usage, and user engagement from a centralized dashboard.

User Management

Admins can manage event organizer and supplier accounts, including adding and removing users when required.

Event Management

Administrators can oversee user-created events, monitor event information and status, and manage platform activities related to events.

Supplier Category Management

Admins can add, update, and remove supplier categories to keep the marketplace organized and relevant.

CMS Management

Administrators can manage website content, images, videos, and informative CMS pages without requiring development changes.